Full-Time Admin Assistant/Project Coordinator (1 Position)
Job Description
Connectivity Solutions is one of Canada’s leading cabling infrastructure service solutions providers. We’re currently looking for an Administrative Assistant/Project Coordinator to support our St. Catharines, Ontario location. This position is available immediately and will report into the General Manager.
Job Purpose: This role supports company operations by performing general accounting and project coordination duties.
Duties and Responsibilities:
Administration
• Accounts Receivable: enter payments in QuickBooks; process bank deposits; manage communications supporting past due notices and month end statements; manage the collection of overdue payments.
• Accounts Payable: enter QuickBooks credit card purchase receipts, supplier and vendor invoices, employee expenses, pre-authorized bill payments; remit bill payments; prepare cheques.
• Payroll: review bi-weekly employee time sheets for accuracy; enter hours into payroll system.
• Provide telephone and reception coverage, as required.
• Maintain up-to-date, complete and systematic filing system to support bookkeeping and financial records.
• Track storage facility inventory.
• Ensure technician and vendor training and clearances are up-to-date.
• Other general office/administrative duties, as required.
Project Coordination
• Provide the Project Estimator, Project Manager and Business Solutions Manager with assistance and regular project updates.
• Support multiple projects simultaneously, ensuring they’re delivered on time, on budget and in scope. Assist with the scheduling of project tasks, collect project status updates and track project milestones.
• Establish and maintain positive vendor and customer relationships.
• Communicate, via email and phone, with customers, vendors, technicians and supervisors.
• Coordinate the ordering, delivery and pick up of project specific materials for field technicians.
• Coordinate project deliverables with partners across Canada and the U.S.
• Manage digital and hardcopy file documents through the project life cycle.
• Perform other project coordinator duties, as assigned.
Required Education, Skills and Qualifications:
• College diploma in Accounting or equivalent professional work experience
• 1-3 years general accounting experience, including accounts payable/receivable
• 1-3 years of multi-project coordination experience
• Excellent problem-solving and analytical skills
• Excellent interpersonal and communication skills (written/verbal)
• Disciplined self-starter with the ability to work both independently and collaboratively in a fast-paced environment
• Strong organizational and time management skills, detail-oriented, able to prioritize and multi-task
• Have a positive, flexible can-do attitude
• Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe and QuickBooks Desktop (experience with premier contractor addition an asset)
• Ability to read electrical floor plans (asset)
• Ability to use AutoCAD (asset)
Job Type: Full-time. Monday to Friday, 8:30 AM – 5:00 PM
Rate of pay: Hourly rate to be determined, based on experience. Vacation and employer paid benefits upon the successful completion of three (3) months of probationary employment.
How to Apply
Qualified candidates will be expected to undergo, at their own expense, a background check including employment, education, criminal records and credit history. Applications should be submitted via our Indeed.ca job posting: https://www.indeed.ca/jobs?q=Connectivity%20Solutions&l=Port%20Colborne%2C%20ON&advn=6867952401584493&vjk=c3fd635d8e85491b While we appreciate all applicants, only qualified candidates will be contacted.1287 total views, 1 today
