Contract Administrative Assistant (1 Position)
Job Description
Kent School is an international private school located in Niagara Falls, Ontario.
Position Profile: The purpose of the School Administrative Assistant is to assist with the
smooth operation of the school alongside the in-school administrators.
The duties of the School Administrative Assistant will vary depending on
the needs of the school.
Directly Reports To: School Principal and Director of International
Indirectly Reports To: President
Required Education, Knowledge, Qualifications and Experience:
College Diploma or Associate
Entry level position with zero to one year office or administrative assistant experience
Advanced knowledge of business English, spelling and punctuation.
Knowledge of basic accounting practices.
Demonstrated knowledge in the operation of office equipment, such as the following: multi-line
telephone, photocopier, fax, computer, printer, laminator.
Demonstrated knowledge of office methods and procedures used in maintaining an office.
Proficiency in the operation of computers, word processing applications and additional software
comparable to those currently used in the school division.
Minimum keyboarding speed of 50 wpm.
Required Skills and Abilities:
Superior interpersonal and communication skills, both verbal and written.
Excellent listening skills and ability to carry out directions in a timely manner.
Excellent time management skills, including punctuality.
Ability to work as a team player with Principal and staff.
Ability to work independently with minimum supervision.
Ability to prioritize multiple demands and manage time.
Ability to maintain strict confidentiality relative to school division operations.
Ability to deal effectively with a broad range of members of the public,
Duties and Responsibilities:
Without restricting the generality of the purpose above, the School Administrative Assistant shall perform
such duties and responsibilities as may be assigned including but not restricted to the following:
Perform receptionist duties: greet visitors and parents, answer their questions and direct them to
appropriate offices and meeting rooms; answer the telephone, ascertain the nature of the caller’s
business; provide information or direct inquiries, as required.
Perform various computer, word processing, typing responsibilities and written communication
skills, such as: forms, school programs, correspondence, student handbooks, school
communication, newsletters, schedules and a variety of reports.
Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating,
faxing, laminating and related duties.
Operate computer-based programs for accounting, student and personnel information.
Enter/maintain data and generate reports in the student information system, accounting and
administrative system, as required by the Principal.
Perform the financial functions required to maintain school financial records. This can include petty
cash distribution, record keeping, and global budget information under the general supervision of
the Principal.
Complete purchase orders for office and school supplies for authorization, check orders received
and distribute to appropriate staff, and maintain an inventory of office supplies.
Relay information using varying medium to staff, students, division office & the general public.
Be knowledgeable about and supportive of administrative procedures and directives.
Deal tactfully with staff, students, parents and the public.
Respond to requests for transcripts of marks or for a record of previous attendance at the school,
as directed by the Principal.
Follow up on student attendance and absentees by phone.
Make appropriate provisions to arrange and track Substitute Teacher, casual Educational
Assistant’s, buses, and drivers for extra trips as required by the Principal.
Distribute student messages, as required.
Schedule parent-teacher interviews and assist with school functions, as required.
Provide minor first aid as required.
Where applicable complete online submission and maintenance of records at Saskatchewan
Learning for students in regards to entry/withdrawal/suspension; registration of classes for teachers
and students; mark submission at semester end; printing transcripts for proofing and making
necessary corrections
Assign lockers to students, as directed by the Principal.
Distribute and collect textbooks, as directed by the Principal.
Broadcast announcements over the public address system, if required.
Supervise classrooms for a short period of time, if a teacher is called from the class.
Supervise students at recess breaks, as assigned by the Principal.
Engage in lifelong learning with respect to training, in-services and courses of study.
Conduct oneself in a manner appropriate to an educational institution that provides services to
children.
Job Types: Contract
Salary: $14.50 to $15.50
How to Apply
Please email cover letter and resume to：Wendytang@canadakent.ca1265 total views, 1 today
