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4 Sep 2019

Part-Time Data Administrator (1 Position)

YMCA of Niagara – Posted by yjobs Regional Municipality of Niagara, Ontario, Canada

Job Description

DATA ADMINISTRATOR
YMCA Employment and Immigrant Services
Location TBD – (Niagara Falls/Thorold/St. Catharines)
Wage: $17.50/hr plus YMCA membership Benefits
Start date: Immediate
Part Time, 20 hours a week. Monday to Friday, evenings and weekends will be required on occasion; and potential to move to full time
NOTE: This process will also establish a pool of candidates that may be used to fill similar vacancies (temporary, contract and permanent) within YMCA Employment Services over the next 6 months.

The Database Administrator is responsible for coordinating collection, maintenance, analysis and distribution of administrative information used to produce internal and external reports which require analysis and comparison. The incumbent is a member of the Employment Ontario Employment Services team and works closely with Management, the Employment Coaching team and data processing staff. Work is performed with considerable independence under the general direction of the Employment Program Manager.

QUALIFICATIONS:
• Related Post-Secondary Education in Office Administration, Executive Office Administration or Business Management
• Minimum 3 years’ experience working with data entry in complex database systems requiring high level of detail and accuracy
• Minimum 1 year experience in data analysis and reporting for management and/or government
• Experience working with EOIS and CATS database systems an asset (or Access-based systems)
• Intermediate to Advanced knowledge of Microsoft Excel and Access
• Ability to present complex information clearly and concisely
• Strong verbal and written communication skills for a variety of audiences
• Criminal Reference Check with Vulnerable Sector Screening required upon hire
• Current Standard First Aid and CPR(C) certification

RESPONSIBILITIES:
• Assumes direct responsibility for the collecting, editing/correcting, processing, and distribution of data required in the government and YMCA of Niagara data information systems; EOIS/CAMs and CATS.
• Consults with Managers and Employment Services front line staff concerning the importance of data requirements, and assists in providing feedback information to them.
• Recommends and implements new operating methods to improve data flow, collection, editing, processing and distribution.
• Identifies updates regarding data management and reporting requirements by monitoring data sources including government web pages (EO Partners Gateway)
• Assists in the preparation of reports and government narratives and Business Plans
• Provides oversight to the government on-line self-referral system (EOSS)
• Manages information/files on the YMCA of Niagara Employment and Newcomers Services server
• Provides support to Resource and Information Area as needed; directs clients, conducts intakes and assessments and leads workshops
• Responsible for tracking all spending for various program(s), entering appropriate financial records into the Government Databank and reconciling to the YMCA of Niagara ledger and financial systems
• Responsible for purchasing resources, training supports or office supplies on an as needed basis
• Other projects and responsibilities as required

COMPETENCIES:
Communication: Communicates in a thorough, clear and timely manner and supports information sharing and goal achievement across the YMCA.
Creativity and Innovation: Develops new ways or adapts existing ideas to help us achieve desired results.
Self-Management: Works independently with minimal supervision. Accomplishes critical tasks despite organizational obstacles, time pressures, role ambiguity, or limited resources.
Quality Focus: Regularly evaluates and measures program(s) data against established benchmarks to ensure that YMCA programs are superior.
Problem Solving: Identifies an issue and works towards a solution. Tests findings to evaluate the success of the process.

How to Apply

Interested applicants are invited to submit a cover letter, resume, along with documentation to verify completion of (or in process of completing) Standard First Aid/CPR(C) by noon on September 13, 2019:   E: yjobs@niagara.ymca.ca Please indicate position applying for in the subject line of your email (including full-time or part-time). Internal applicants are expected to notify their supervisor before applying. Only those applicants being considered for an interview will be contacted, which will be via email. Accessibility accommodations and materials in alternate formats for individuals with disabilities can be arranged upon request For more information on other opportunities at the YMCA of Niagara please visit: http://www.ymcaofniagara.org

Job Categories: Art/Culture/Recreation/Sport. Job Types: Part-Time.

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