To be discussed Administrative/Personal Assistant (1 Position)

Private Employer – Posted by Sarah Danial – Niagara Falls, Ontario, Canada

Job Description

Position: Administrative/Personal Assistant to Manager of Niagara Plastic Surgery Centre and Optimum MediSpa

Location: Private Home Office, Basement Office, Niagara Falls (not a work from home position). Will be moving to St. Catharines ends of 2021.

Status: Part-time (24-30 hours per week) potentially leading to full time

Duties and Responsibilities

Drafting letters, emails, and other communications
Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner
Opening, dating, and properly sorting mail
Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
Preparing and maintaining physical and electronic files
Uploading documents to various platforms
Organizing
Preparing, completing and updating forms and documents
Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
Running various errands (e.g., groceries, dry cleaners, library, banking)
Photocopying, printing, scanning and faxing
Assisting with scheduling and calendar management
Occasional preparing of beverages for the employer etc.
Other duties as assigned and required by management

Qualifications:

One year of office administration experience
Driver’s license and own vehicle
Police criminal record and judicial matters check within past year required
Knowledge in Microsoft Office (Excel, Word)
Strong organizational skills a must
A high level of confidentiality
Strong communication skills, both written and verbal
Excellent time management skills – the ability to co-ordinate multiple responsibilities, meet deadlines and prioritize your work load appropriately
Diploma in office administration an asset

Wage starting at $18/hr and depends on experience and qualifications.

Starting Date: Immediately

Please forward your resume, availability and references to Amanda at al.bish2017@gmail.com.

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