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10 May 2021

To be discussed Administrative/Personal Assistant (1 Position)

Private Employer – Posted by Sarah Danial Niagara Falls, Ontario, Canada

Job Description

Position:  Administrative/Personal Assistant to Manager of Niagara Plastic Surgery Centre and Optimum MediSpa

Location: Private Home Office, Basement Office, Niagara Falls (not a work from home position). Will be moving to St. Catharines ends of 2021.

Status: Part-time (24-30 hours per week) potentially leading to full time

 

Duties and Responsibilities

  • Drafting letters, emails, and other communications
  • Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner
  • Opening, dating, and properly sorting mail
  • Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
  • Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
  • Preparing and maintaining physical and electronic files
  • Uploading documents to various platforms
  • Organizing
  • Preparing, completing and updating forms and documents
  • Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
  • Running various errands (e.g., groceries, dry cleaners, library, banking)
  • Photocopying, printing, scanning and faxing
  • Assisting with scheduling and calendar management
  • Occasional preparing of beverages for the employer etc.
  • Other duties as assigned and required by management

Qualifications:

  • One year of office administration experience
  • Driver’s license and own vehicle
  • Police criminal record and judicial matters check within past year required
  • Knowledge in Microsoft Office (Excel, Word)
  • Strong organizational skills a must
  • A high level of confidentiality
  • Strong communication skills, both written and verbal
  • Excellent time management skills – the ability to co-ordinate multiple responsibilities, meet deadlines and prioritize your work load appropriately
  • Diploma in office administration an asset

Wage starting at $18/hr and depends on experience and qualifications.

Starting Date: Immediately

How to Apply

Please forward your resume, availability and references to Amanda at al.bish2017@gmail.com.

Job Categories: Business/Finance/Admin. Job Types: To be discussed. Job Tags: administration, personal assistant, and secretary. Salaries: Based on experience.

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