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25 Nov 2022

Full-Time Data and Financial Monitoring Administrator

YMCA of Niagara – Posted by yjobs St. Catharines, Ontario, Canada

Job Description

Data and Financial Monitoring Administrator


Location YMCA Employment Services offices – St. Catharines
Pay Starting rate $18.50 – $20.50 /hour plus Full YMCA  Health and Dental Benefits and YMCA Membership Benefits
Employment Type 40 hours/week
Placement Date Immediately

 Why Work for the YMCA?

As a charitable organization, the YMCA of Niagara aspires to be a great workplace, committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated.  Guided by our shared values – caring, health, honesty, inclusiveness, respect, and responsibility – the YMCA provides our employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities.  We recognize the contributions of our staff through growth opportunities and great benefits, and the knowledge that their day-to-day actions have a positive impact on the health and wellbeing of the people of Niagara.


The Data and Financial Administrator responsibilities include: maintaining records for all financial transactions including invoices, purchase cards, bills, flow-through-money and all monies spend in the Employment and Immigrant Services department; preparing monthly and quarterly financial reports; and processing reimbursement for approximately 10 contracts totaling approximately $6,000,000.00.


  • To provide a central point of contact between the Association’s Finance department and the Employment and Immigrant Services department.
  • Create and update spreadsheets of daily transactions.
  • Identify and address account discrepancies.
  • Prepare finance reports and account reconciliation reports according to company policies on periodic basis.
  • Prepare finance journal entries as required.
  • Support the departmental financial audit processes through the preparation of standard reports as well as other custom reports as requested.
  • Works with the General Manger of Finance and Administration to reconcile financial data at the end of each month.
  • With the oversite of the General Manager of EIS, summarizes financial reports to update and enter data into federal, provincial and funder databases.
  • Maintain all financial records and files as per the company policies.
  • Working along side the General Manager to assist in writing and monitoring the budgets.
  • Identify and resolve invoicing issues, accounting discrepancies and other financial related issues.
  • Manage all bill payments and customer invoicing as per the deadlines.
  • Streamline processes and procedures for improving operational efficiency of finance reporting and budgeting systems.
  • Reconcile and provide details in the discrepancy between the internal tracking sheets and the data reported in the case management system provided by funders (four funders currently).To ensure financial practices are in place, monitored and followed by all staff.
  • To provide training on entering data in the financial tracking tools to team members accessing them.
  • Developed and maintain project financial tracking sheets to monitor contract obligations
  • In collaboration with the GM of EIS, creates contract-specific policies for internal and government data/financial tracking systems.
  • Purchasing duties, orders and oversee the supplies and services.
  • Provide oversight alongside mangers for approval of expenders.


  • Related post-secondary education in accounting, bookkeeping or financial management
  • Minimum 2-years working experience using Access and other client/management databases
  • Ability to establish and maintain effective working relations with fellow employees and the general public
  • Ability to work with less than perfect or incomplete information; excels in atmosphere of ambiguity
  • Advanced skills with various computer programs and platforms
  • Ability to work in multiple systems to ensure all data information is accurate and complete
  • Ability to handle multiple priorities and function effectively within a fast-paced environment with multiple project requirements
  • Strong analytical and problem-solving skills with attention to detail
  • Excellent proofreading and editing skills
  • Proactive critical thinker
  • Excellent computer skills
  • Well versed in Microsoft Excel



Communicates in a thorough, clear timely manner and supports information sharing and goal achievement within the Employment Ontario program and the Employment and Immigrant Services Department

Creative and Innovation

Develops new ways or adapts existing ideas to help us achieve desired results

Self Management

Works independently with minimal supervision.  Accomplishes critical tasks despite organizational obstacles, time pressures, role ambiguity, or limited resources.

Quality Focus

Regularly evaluates and measures program(s) data against established benchmarks to ensure that YMCA programs are superior

Problem Solving

Identifies an issue and works towards a solution.  Tests findings to evaluate the success of the process.

How to Apply

APPLICATION PROCESS   Interested applicants are invited to submit a cover letter and resume by noon on December 5, 2022 to yjobs@niagara.ymca.caPlease indicate position (Full Time or Part Time) applying for in the subject line of your email.   NOTE: This process may also establish a pool of candidates used to fill similar vacancies (temporary, contract and permanent) within YMCA Employment Services over the next 6 months.   Internal applicates are encouraged to notify their supervisor before applying.   All applicants are thanked for their interest. Only those applicants being considered for an interview will be contacted by email. Please note that interviews may take place virtually due to COVID-19.  In-person interviews will adhere to physical distancing guidelines.   Accessibility accommodations and materials in alternate formats for individuals with disabilities can be arranged upon request.   For more information on other opportunities at the YMCA of Niagara please visit:

Job Categories: Business/Finance/Admin. Job Types: Full-Time. Salaries: To be discussed.

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