{"id":172598,"date":"2026-02-20T15:08:21","date_gmt":"2026-02-20T20:08:21","guid":{"rendered":"https:\/\/www.jobgym.com\/jobboard\/?post_type=job_listing&p=172598"},"modified":"2026-03-07T00:43:30","modified_gmt":"2026-03-07T05:43:30","slug":"administrative-assistant-33","status":"expired","type":"job_listing","link":"https:\/\/www.jobgym.com\/jobboard\/?post_type=job_listing&p=172598","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"

Administrative Assistant<\/strong><\/h3>\n

Ministry of Transportation<\/h4>\n

Transportation Infrastructure Management Division\/Standards and Contracts Branch<\/h5>\n

 <\/p>\n

Salary:<\/strong> $26.92 – $31.31 per hour*
\n*Indicates the salary listed as per the OPSEU Collective Agreement.<\/p>\n

Play a key role in supporting the team that shapes Ontario’s transportation infrastructure.<\/strong>
\nAs an Administrative Assistant with the Ministry of Transportation’s Standards and Contracts Branch, you’ll provide essential administrative services in a dynamic, technical environment that impacts thousands of bridges and structures across the province.<\/p>\n

About us:<\/strong>
\nThe Ministry of Transportation (MTO) is committed to maintaining a safe and efficient transportation network across Ontario. The Standards and Contracts Branch develops and maintains the policies, procedures, guidelines, and standards that govern the design, construction, and rehabilitation of transportation structures, including bridges and large culverts.<\/p>\n

With an inventory of approximately 2,800 bridges and numerous other structures, the Branch ensures consistency, quality, and innovation in structural engineering.The Structures Office<\/strong>\u00a0consists of three specialized groups:
\n1. Bridge Design and Standards \u2013 Establishes design criteria and updates standards.
\n2. Bridge Management and Rehabilitation \u2013 Oversees asset management and structural rehabilitation strategies.
\n3. Foundation Engineering \u2013 Provides geotechnical expertise for safe and stable foundations.<\/p>\n

Together, these groups totaling approximately 60 team members, support the integrity and sustainability of Ontario’s transportation infrastructure.<\/p>\n

What we offer:<\/strong>
\n\u2022Professional Growth:<\/strong>\u00a0Access to learning opportunities, skill development, and career advancement within public service.<\/p>\n

About the job:<\/strong><\/p>\n

In this role, you will:
\n\u2022 provide administrative support services in a technical engineering environment
\n\u2022 provide word processing services and compose routine correspondence
\n\u2022 prepare reports and presentations
\n\u2022 greet visitors and respond to inquiries
\n\u2022 maintain information within electronic and hard copy filing systems
\n\u2022 work effectively within an administrative support team<\/p>\n

What you bring to the team:<\/strong><\/h6>\n

Organizational and Problem-Solving Skills<\/strong><\/p>\n

You can:
\n\u2022 manage and prioritize tasks with conflicting deadlines.
\n\u2022 arrange and coordinate conferences, meetings, make appointments and travel accommodation arrangements.
\n\u2022 identify and resolve discrepancies related to invoices and expense claims.<\/p>\n

Interpersonal and Communication Skills<\/strong><\/p>\n

You have:
\n\u2022 tact and diplomacy to deal with all levels of staff and service providers.
\n\u2022 the ability to compose routine letters from brief verbal or written instructions.
\n\u2022 the ability to assess confidentiality of information to avoid improper release or disclosure of information.<\/p>\n

Administrative Knowledge and Skills<\/strong><\/p>\n

\u2022 You can apply knowledge of administrative practices.
\n\u2022 You can greet visitors and answer, screen and redirect phone calls to appropriate staff or business unit.
\n\u2022 You have knowledge of computer applications, such as: Word, Excel, PowerPoint and Database software
\n\u2022 You can prepare and track correspondence, charts, tables, graphics, spreadsheets and presentation materials.<\/p>\n

Financial Skills:<\/strong><\/p>\n

You have:
\n\u2022 knowledge of arithmetic and financial processes to calculate employee attendance.
\n\u2022 experience reconciling expenditures related to expense claims, purchasing card statements, purchase orders\/invoices.<\/p>\n

Don’t meet every qualification?<\/strong><\/p>\n

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!<\/p>\n

How we support diversity, inclusion and accessibility<\/strong><\/p>\n

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.<\/p>\n

Our hiring process is accessible, consistent with Ontario’s\u00a0Human Rights Code<\/em><\/a>\u00a0and the\u00a0Accessibility for Ontarians with Disabilities Act, 2005.<\/em><\/a>\u00a0We are working to prevent and remove barriers in our hiring processes and can offer \u00a0accommodation<\/a>\u00a0to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please \u00a0contact us.<\/a><\/p>\n

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:<\/p>\n