{"id":172879,"date":"2026-07-20T10:21:25","date_gmt":"2026-07-20T14:21:25","guid":{"rendered":"https:\/\/www.jobgym.com\/jobboard\/?post_type=job_listing&#038;p=172879"},"modified":"2026-07-20T10:21:25","modified_gmt":"2026-07-20T14:21:25","slug":"personal-administrative-assistant-2","status":"publish","type":"job_listing","link":"https:\/\/www.jobgym.com\/jobboard\/job\/personal-administrative-assistant-2\/","title":{"rendered":"Personal\/Administrative Assistant"},"content":{"rendered":"<p><strong>Personal\/Administrative Assistant<br \/>\n<\/strong>Optimum MediSpa<\/p>\n<p><strong>Hours of Work:<\/strong> 10 to 30 hours per week<\/p>\n<p><strong>Bill 149: Disclosure of AI use in hiring process:<\/strong> No, AI is not being used<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Duties:<\/strong><\/p>\n<ul>\n<li>Drafting letters, emails, and other communications<\/li>\n<li>Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner, based on priority of subject mater<\/li>\n<li>Opening, dating, and properly sorting mail<\/li>\n<li>Preparing and maintaining physical and electronic files<\/li>\n<li>Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.<\/li>\n<li>Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.<\/li>\n<li>Uploading documents to various platforms<\/li>\n<li>Organizing office<\/li>\n<li>Preparing, completing and updating forms and documents<\/li>\n<li>Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)<\/li>\n<li>Photocopying, printing, scanning and faxing<\/li>\n<li>Scheduling and calendar management<\/li>\n<li>Performing occasional errands<\/li>\n<li>Other duties, as assigned and required by management<\/li>\n<li>An elderly relative lives in the house, but the assistant will not have to provide any personal care. However, the assistant might need to assist with:<br \/>\n&#8211; Opening doors for the PSW\u2019s and calling agency to schedule times of service<br \/>\n&#8211; Warming up premade meals in the microwave or serving cold meals from the fridge<br \/>\n&#8211; Tracking and booking appointments<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Requirements:\u00a0<\/strong><\/p>\n<ul>\n<li>One year minimum of office administration experience<\/li>\n<li>Competence in Microsoft Office (Word, Excel, etc.) and comparable documents in Google Workspace (Docs, Sheets. Forms, etc.)<\/li>\n<li>Strong organizational skills<\/li>\n<li>Ability to understand importance and maintenance of a high level of confidentiality<\/li>\n<li>Strong communication skills, both written and verbal<\/li>\n<li>Excellent time management skills &#8211; ability to handle multiple responsibilities, meet deadlines, prioritize tasks and manage workload appropriately<\/li>\n<li>Willingness to work in a smoke-free environment<\/li>\n<li>Diploma in office administration or other related field, e.g., business, health care office administration an asset<\/li>\n<li>Driver\u2019s license and access to vehicle<\/li>\n<li>Criminal Record and Judicial Matters check issued within the past year<\/li>\n<li>Strong typing skills, typing test at <a href=\"http:\/\/www.typing.com\">www.typing.com<\/a> will be required<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>How to Apply:<\/strong><\/p>\n<p>Please e-mail your resume to <a href=\"mailto:personal.assist65@gmail.com\">personal.assist65@gmail.com<\/a><\/p>\n<p>Please include your answers to the following questions in your email:<\/p>\n<ul>\n<li>What is the minimum number of hours and what is the maximum number of hours that you are willing to work<\/li>\n<li>What is the preferred number of hours that you are willing and able to work?<\/li>\n<li>Do you have a valid driver&#8217;s license and access to your own vehicle?<\/li>\n<li>What is your words per minute typing speed?<\/li>\n<li>Do you speak English fluently and able to write at a high level i.e., has a score of 8 on IELTS (Very Good), indicating a fully operational command of English?<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"author":24199,"featured_media":0,"template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center 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