Personal/Administrative Assistant

Personal/Administrative Assistant
Optimum MediSpa

Hours of Work: 10 to 30 hours per week

Bill 149: Disclosure of AI use in hiring process: No, AI is not being used

Duties:

• Drafting letters, emails, and other communications
• Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner, based on priority of subject mater
• Opening, dating, and properly sorting mail
• Preparing and maintaining physical and electronic files
• Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
• Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
• Uploading documents to various platforms
• Organizing office
• Preparing, completing and updating forms and documents
• Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
• Photocopying, printing, scanning and faxing
• Scheduling and calendar management
• Performing occasional errands
• Other duties, as assigned and required by management
• An elderly relative lives in the house, but the assistant will not have to provide any personal care. However, the assistant might need to assist with:
  – Opening doors for the PSW’s and calling agency to schedule times of service
  – Warming up premade meals in the microwave or serving cold meals from the fridge
  – Tracking and booking appointments

Requirements: 

• One year minimum of office administration experience
• Competence in Microsoft Office (Word, Excel, etc.) and comparable documents in Google Workspace (Docs, Sheets. Forms, etc.)
• Strong organizational skills
• Ability to understand importance and maintenance of a high level of confidentiality
• Strong communication skills, both written and verbal
• Excellent time management skills – ability to handle multiple responsibilities, meet deadlines, prioritize tasks and manage workload appropriately
• Willingness to work in a smoke-free environment
• Diploma in office administration or other related field, e.g., business, health care office administration an asset
• Driver’s license and access to vehicle
• Criminal Record and Judicial Matters check issued within the past year
• Strong typing skills, typing test at www.typing.com will be required

How to Apply:

Please e-mail your resume to personal.assist65@gmail.com

Please include your answers to the following questions in your email:

• What is the minimum number of hours and what is the maximum number of hours that you are willing to work
• What is the preferred number of hours that you are willing and able to work?
• Do you have a valid driver’s license and access to your own vehicle?
• What is your words per minute typing speed?
• Do you speak English fluently and able to write at a high level i.e., has a score of 8 on IELTS (Very Good), indicating a fully operational command of English?