Temporary Temp Part Time Receptionist / Office Administrator (1 Position)
Job Description
TEMP PART TIME RECEPTIONIST / OFFICE ADMINISTRATOR
CLASSIFICATION: Temp Part Time Receptionist / Office Administrator
RATE OF PAY: $15.00 / hour
HOURS OF WORK: 48 HOURS BI-WEEKLY – 16 week – Grant Position
GRANT REQUIREMENT: Youth between 13 and 30 years of age
Canadian Citizen
PURPOSE OF POSITION:
The Receptionist / Office Administrator is responsible for promptly answering incoming calls and directing to proper department in a professional and efficient manner, greeting and screening guests at front reception, handle general office administration, assist in the development and maintenance of organizational communication, including social media; as well as assist in the coordination of organizational initiatives and events.
This role requires superior attention to detail, the ability to meet tight deadlines, juggle multiple requests with great organizational skills, and a high level of discretion in handling confidential information. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks independently.
STATEMENT OF MAJOR RESPONSIBILITY:
- Providing reception services for the Agency, greeting and screening visitors, providing basic information and direction, answering telephone, transferring calls, taking messages, following up on information as required;
- Providing clerical and administrative support to all departments on day to day business, gathering data, processing information;
- Collecting, sorting and distributing mail, attaching pertinent information and monitoring action when necessary;
- Ordering, maintaining, inventory and allocating supplies of stationery with approval of the Manager of Quality Assurance;
- Typing Meeting Minutes;
- Complete regular archiving;
- Typing reports, maintaining volunteer files, gathering data. Updating information when requested.
- Maintaining and updating distribution list of community partners, family members, and people supported.
- Prepare organizational memorial, recognition, thank you and request letters to supporters, sponsors, and grantors as directed.
- Issue charitable donation receipts when directed.
- Create Invitations for organizational events, stakeholder meetings, volunteer dinners, flag raising etc… as directed.
- Have a good understanding of Newsletter formatting and development. Assist with Social Media administrative duties (Facebook).
- Develop and maintain Organizational Brochures, Public Relations & Marketing Materials, ensure materials are available at front desk for consumers/families.
- Ensuring emergency evacuation kit is updated and maintained as changes occur;
- Assisting in the preparation for and follow-up of business from the Board meetings;
- Performing other related duties as assigned.
KNOWLEDGE AND SKILLS:
- A good understanding of all programs provided by the Association
- Exceptional computer skills with knowledge of MS Office, Adobe CS (Creative Suite), Photoshop, PowerPoint, In Design, Basics of HTML
- Pleasant phone manners
- Strong oral and written communication skills
- Highly organized
- Excellent at problem solving and multitasking in a busy environment
- Well-developed time management skills
QUALIFICATION CRITERIA:
- Preferably training in Secretarial/Administrative area from a recognized College program or at least three years directly related experience.
- Proven ability to work under general supervision and to prioritize the work.
How to Apply
Please send cover letter along with your resume and a Community Living - Fort Erie application which can be found on our website at https://www.clfe.ca/about/job-opportunities/ to Michelle Della Ventura, Manager of QA/Operations at: mdellaventura@clfe.ca766 total views, 1 today
